Monday, August 10, 2015

Documenting Small Group Observations with Ease

As a Title I/RTI teacher, one of my main responsibilities is progress monitoring. Keeping up with all of that data can be overwhelming. In fact, sometimes little things that are just as important go undocumented. This year, one of my goals is to implement a system for documenting observations during small groups. 

Too many times, I have left a meeting about a student, and thought, "Crud muffins! I forgot to ask his mom to remember to send his eyeglasses each day!" or "I forgot to mention that Kaitlyn may have sensory needs. She's been chewing on pencils or buttons." The main reasons I forget are that:
1. I was too busy just sharing the data and the more minor issues get swept under the rug.
2. I didn't write it down when it happened. 

It is my goal this year to write down one observation on each student one time a week. I think that is attainable. If it works out, I will have 4 - 6 observations to contribute at the next RTI meeting on that child. Now, I am not planning to write down full out anecdotal records. I am not required to write those, and I will keep those of you who are in my thoughts and prayers. :)   I am just planning to jot down one quick thought about one student at the end of each session. 

Ideas for documentation:
-child specific improvements
-child specific struggles
-behavior issues
-changes in social behavior
-possible side effects from meds
-anything that the counselor/psychologist/classroom teacher/parent may need to know

Here is a quick demo that I whipped up. There is a space for writing in the names of the students in your small group. The weekly dates for the 2016-2017 school year are already filled in. All you have to do is jot down your notes. 

I made a full color and a b/w edition. If this would be useful to you, click {HERE} to download your copy. 


  1. Any chance you will be making these for the 2016-17 school year? I LOVE them! Thank you!

    1. I am so glad that you love them! I will absolutely be updating them! It is on my list for late May. Thanks!

    2. I just uploaded the 2016 - 2017 version. Enjoy your summer!